In the case of remote board member voting, any action that is approved by a majority (excluding abstentions) at a regular meeting or an extraordinary meeting is valid. This is true unless the statute, administrative code section or by-law provides otherwise.

If your board has procedures for remote voting that is specifically designed and you want to review it to ensure the process is followed properly. If you decide to allow remote vote it is important to ensure that the quorum is met, and that the software for managing your board permits a safe, accurate and transparent voting.

Traditionally, when a board votes on a motion they would use ballots distributed prior to time or record the result in the meeting minutes via roll call. With the advancements in technology and the need to run meetings remotely, it makes sense to utilize a virtual voting solution that will enable members to make their votes known quickly. The MeetingPulse platform, for example, allows members to vote online and can be accessed via any device connected to the internet. It’s also user-friendly and offers enterprise-level security.

Whatever method your board decides to use, the best way to ensure that everyone feels at ease in their decision-making is to encourage them to participate actively in discussions. This will boost engagement and ensure that all voices are heard, reducing any chance of a member challenging the final results.